95‑066

MINUTES OF

ORLANDO‑ORANGE COUNTY EXPRESSWAY AUTHORITY

BOARD MEETING

April 26, 1995

A meeting of the Orlando‑Orange County Expressway Authority was held on Wednesday, April 26, 1995 at 525 South Magnolia Avenue, Orlando, Florida. Chairman Rich called the meeting to order at 9:35 a.m.

Members Present: A. Wayne Rich, Chairman

William Beckett, Vice Chairman

Linda Chapin, Ex‑Officio Member

Nancy Houston, Ex‑Officio Member

Staff Present: Harold Worrall, Executive Director

Joseph Berenis, Deputy Executive Director

Jorge Figueredo, Director of Communication & Marketing

Greg Dailer, Chief Financial Officer

Bill McKelvy, Director of Construction & Maintenance

David Pope, Operations Manager

Jacqueline Barr, Director of Business Development

Paul Crawford, Computer Systems Administrator

Chuck Myers, Area Operations Supervisor

L.A. Griffin, Manager of Maintenance Administration

Betty Schwarten, Manager of E‑Pass Services

Jerry Miller, E‑PASS Accounts Manager

Darleen Mazzillo, Recording Secretary

Others Present: See attached Exhibit "A"

Robert Mellen ‑ Akerman, Senterfitt & Eidson

Bob Paulsen ‑ Post, Buckley, Schuh & Jernigan, Inc.

CONSENT AGENDA

1. Approval of Minutes of Previous Meeting (March 22, 1995)

2. Approval of Second Amendment to FY 1995 Maintenance Budget

3. Approval of Amendment to Investment Policy

4. Update on 1993 Escrow Restructuring

5. Approval of Resolution regarding the Metropolitan Planning Organization

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6. Authorization to advertise, receive bids and execute a contract for the demolition

and/or removal of the modular office building

7. Authorization for renewal of Maintenance Contracts 93‑01B, 93‑02B, 93‑05B,

93‑06B, 93‑12B, 93‑13B, 93‑14B and 94‑24

8. Authorization to advertise and receive bids on the following Maintenance and

Operations Contracts: 1) Landscaping Maintenance, 2) Janitorial Operations,

3) Roofing Replacement, 4) Pressure Cleaning

9. Authorization to advertise and receive bids for restriping a portion of the GreeneWay from the Seminole County line south to the Bee Line

10. Authorization to enter into Supplemental Agreement with Commercial Property for Janitorial Contract 93‑14B until new a contract can be advertised, bid and executed

11. Authorization to award contract to Highway Valets, Inc. for Project 712A

12. Authorization to award Contract #94‑43TF to Grosvenor Building Services

13. Authorization to award bid for General Liability and Content Insurance Coverage to Hughes Insurance Agency

14. Authorization to award bid for Automobile Insurance Coverage to Frank Drane Insurance Agency

15. Authorization for purchase and installation of telephone system from Teleco for the

Givens Building

16. Authorization for purchase and installation from Teleco for wiring of computer

network in the Givens Building

17. Status of Right‑of‑Way Activities

18. Approval of Change Orders/Supplemental Agreements ($55,065.32)

19. Advanced Xerographic Imaging Systems (invoice #2116, #2166, #2167, #2170 and

postage deposit)

20. American Asphalt, Inc. (pay estimate #2/94‑32)

21. American Lighting & Signalization (pay estimate #9/93‑06B and #9/93‑05B)

22. AWC Landworks, Inc. (pay estimate #8/94‑27 and #9/94‑26)

23. Biosphere Consulting (pay estimate #3)

24. Bob's Barricades (pay estimate #3/93‑02B)

25. Broad & Cassel (statement dated 4/10/95)

26. Cherokee Construction (pay estimate #4/94‑31)

27. Commercial Property Services (pay estimate #9/93‑14B)

28. Dayco‑Astaldi (pay estimate #27/250)

29. Dyer, Riddle, Mills & Precourt, Inc. (invoice #50379)

30. Fastrac Construction (pay estimate #3/94‑38, #3/94‑42TF and #10/210)

31. Frank G. Finkbeiner (statement re: parcel 45‑133 and statement re: parcels 45‑143 & 45‑175)

32. First Union National Bank (invoice #95030000506 and 95030000507)

33. Florida Department of Transportation (statement dated 3/17/95)

34. Florida Toll Services (invoice #3)

April 26, 1995 95‑068

35. Fossitt Groundwork, Inc. (pay estimate #9/94‑25)

36. GAI Consultants‑Southeast (pay estimate #11)

37. HNTB Corp. (pay estimate #27/250)

38. Imaging Technology Products, Inc. (invoice #020492 and #020475)

39. Lat Purser Florida (2 month deposit for lease of office space on Delaney Row)

40. Laughner Group (invoice dated 3/16/95)

41. Lee's Air Conditioning & Plumbing (pay estimate #1/94‑41TF)

42. Lockhart Environmental Concerns (pay estimate #9/94‑24)

43. C.A. Meyer Paving & Construction (pay estimate #4/711)

44. Norrell Services (invoice #20)

45. N.S. Marine & Industrial Services (pay estimates #9/93‑01B, #9/93‑12B, #9/93‑13B,

#6/94‑28, #6/94‑29)

46. Pinar Associates SC Company, Ltd. (May rental of E‑Pass Service Center)

47. Post, Buckley, Schuh & Jernigan, Inc. (invoice #17138)

48. Public Financial Management, Inc. (invoice #15804)

49. Raffaelli, Spees, Springer & Smith (statement dated 4/7/95)

50. Shade World (invoice #0686)

51. Southland Construction (pay estimate #6/94‑30)

52. Sylvester, Charles (March, 1995 statement)

53. Syntonic (invoice nos. 44882, 44883, 44884, 44885, 44886, 44887, 44888, 44889, 44890, 44891, 44892, 44893, 44894, 44895, 44896, 44897, 44898, 44998, 44999, 45000, 45001, 45002, 45003)

54. Todd Persons Communications (invoice #4457)

55. TopTalent (invoice #15)

56. Transportation Engineering (invoice #1)

57. Transportation Safety Contractors (pay estimate #8/93‑03B)

58. Urban Electric (pay estimate #04/94‑40TF)

59. USL Capital (invoice #9504002559‑4)

60. Valley Crest Landscaping (pay estimate #14/460)

61. ZHA, Inc. (invoice #9 and #48)

62. Approval of Supplemental Agreement with Raffaelli, Spees, Springer & Smith

Ms. Houston had a question on Consent Agenda item #3 (Amendment to Investment Policy). She asked if the policy requires a dollar limit on transactions that would take place just with the approval of the Chairman, Treasurer, Executive Director or Chief Financial Officer and if we have any requirement that there would be ratification after‑the‑fact by the Board so that the full board is aware of whatever action takes place. Greg Dailer said that there is no dollar limit stated in the Investment Policy, however, it would be approved by the Finance Committee prior to any action and later reported to the Board for ratification. Chairman Rich requested that this issue be addressed at the next meeting of the Finance Committee.

April 26,1995 95‑069

Ms. Houston requested a correction to Consent Agenda item #5 (Resolution regarding the MPO). She requested that "Central Florida Rapid Transit Authority" be corrected to "Central Florida Regional Transportation Authority" (section 1.).

Mr. Beckett requested a correction in Consent Agenda item #3 (Amendment to Investment Policy). In the memo dated April 19, 1995 reference was made to a Finance Committee meeting held on October 18, 1995. The date of the meeting should be April 18, 1995.

Dr. Worrall requested an amendment to Consent Agenda item #53 (Syntonic invoices). There are three invoices (invoice numbers 44998, 44999 & 45002) that are not ready to be paid. A revised invoice summary which excludes those three invoices was presented to the Board. Dr. Worrall requested approval of the revised invoice summary in the amount of $4,292,828.90.

Dr. Worrall asked Greg Dailer to present an update to Consent Agenda item #4 (1993 Escrow Restructuring). He said that, at the time the memo was done, we had a benefit of $183,526 for the float contract and $37,000 for the securities swap. In the securities swap, we are selling the $393 million in portions so that we do not flood the market. The memo reported the results of the first portion of the swap. Since then we have sold additional securities in two portions of $100 million each. To date, the total savings for the securities swap is $91,000. We still have another $93 million to swap. Mr. Dailer reported that the grand total of our benefits to date for the float contract and securities swap is approximately $274,974.

Upon a motion by Ms. Houston, seconded by Mr. Beckett, and carried with all present members voting AYE by voice vote; Ms. Long and Ms. Chapin were not present; the Consent Agenda was approved as amended.

CHAIRMAN'S REPORT

Chairman Rich reported on the following activities:

+ Meeting of the Western Beltway Policy Committee and Task Force on April 17. Presentations were made by consultants regarding the status of the Western Beltway in regards to planning analyses, right‑of‑way acquisition preparation and development of traffic model. The Policy Committee and Task Force Committee will meet again in mid‑June.

+ Trip to Tallahassee to meet with Legislative Delegation regarding ongoing legislative efforts. Through the efforts of Representative Webster, we have a chance at $20 million dollars for the Western Beltway.

+ There have been a few meetings with members of the Horizons West group.

April 26, 1995 95‑070

+ Meeting of the Finance Committee on April 18. At that meeting, the Investment Management Contract and an amendment to the Investment Policy were approved for submittal to the Board at today's meeting (Consent Agenda).

+ Seminole County has approved a proposal which would permit this Authority to operate in the Seminole County jurisdiction. The purpose of this is to allow OOCEA to actively participate with the Seminole County Expressway Authority in getting the "missing link" to the beltway built.

TREASURER'S REPORT

In Ms. Long's absence, Dr. Worrall reported that the ending cash balance in the Administrative Account as of March 31, 1995 is $322,798.42.

Upon a motion by Ms. Chapin, seconded by Mr. Beckett, and carried with all present members voting AYE by voice vote; Ms. Long was not present; the Treasurer's Report was approved, subject to audit.

EXECUTIVE DIRECTOR'S REPORT

Harold Worrall introduced Jose Abreu, Secretary of FDOT District 6 and Board Member of the Dade County Expressway Authority. Mr. Abreau introduced Servando Parapar, Director of Planning and Programming for District 6 and Michael Schloss, general counsel. Mr. Abreu thanked the Authority for allowing them to visit the Authority and meet with Dr. Worrall yesterday.

Dr. Worrall reported on the following activities that occurred in the past month:

+ On March 22, he attended the interviews for Executive Director of the Minority/Women Business Enterprise. Leon Watkins has been selected as Executive Director.

+ On March 24, he met with Authority Member Bill Beckett to brief him on Authority projects.

+ On March 27 and 28, he went to Tallahassee to attend Transportation Day and meet with legislators.

+ On March 31, he met with Commissioner Staley regarding the Western Beltway‑Part A and to discuss the concept of establishing a landowners group for Part A.

April 26, 1995 95‑071

+ On April 5, he met with representatives of a large international construction company concerning the potential for their involvement in the Western Beltway.

+ On April 7, he and Greg Dailer met with Inez Long to discuss the budgets.

+ On April 18, he attended the Finance Committee meeting, meeting where the Investment Management Contract and amendment to the Investment Policy were approved.

+ On April 18, he met with the ETC signing committee regarding signing at the airport.

+ In the morning of April 24, we hosted a group of Chinese engineers. We gave them a briefing and tour of our system.

+ In the afternoon of April 24, a meeting was held with FDOT and other agencies regarding alternatives to I‑4.

Dr. Worrall asked Greg Dailer to report on the Authority's traffic and revenue figures. Mr. Dailer

said that the traffic and revenue data for previous reports issued for this fiscal year have been understated. The E‑PASS traffic and revenue data was inadvertently left out of the statistics. Mr. Dailer said that the traffic and revenue data was recomputed for this fiscal year and now includes all E‑PASS transactions. The result is that, for those plazas that have E‑PASS operational, the traffic and revenue figures have increased. He reported the following year‑do‑date revenue increases at the following plazas:

Plaza revenue increase

Holland East 5.92%

Holland West 7.46%

Dean 13.61%

Hiawassee 15.78%

Bee Line Main 7.89%

Bee Line Airport 1.17%

Boggy Creek 58.19%

John Young 58.42%

Curry Ford 32.77%

University 42.88%

Mr. Dailer also reported that as of last month we had collected over $1 million in E‑PASS revenues.

April 26, 1995 95‑072

UPDATE ON WESTERN BELTWAY

Harold Worrall reported on a meeting of the Western Beltway Policy Committee and Project Task Force which was held on April 17, 1995. We are moving on several fronts for both Parts A and C of the Western Beltway.

In the funding aspect, we are hopeful to receive $20 million through the Legislature for the project. Also, we have a proposal into the Federal Highway Administration for federal funds. In order to get the financial strategy set as early as possible, an individual from Public Financial Management is attending all of the right‑of‑way and planning meetings concerning the Western Beltway.

On the right‑of‑way side, we have determined all of the property owners on Part A and have begun the process on Part C. The alignments for Parts A and C may be revised somewhat as a result of the PD&E Study updates. We are considering various strategies for acquisition. Commissioner Staley is working with Mayor Land and others to develop a landowners group for Part A, similar to the Horizons West group on Part C. Various informational meetings with the affected landowners are being planned.

On the traffic and revenue side, Transportation Consulting Group has developed a traffic model which will be used to estimate traffic and revenue on the Western Beltway. We are now ready to begin running various traffic and revenue scenarios.

On the planning side, Brian Canin has had several meetings with Orange County, Osceola County and affected cities of Apopka, Ocoee and Winter Garden. Mr. Canin has also developed various land use maps, which will be helpful in setting strategies for acquisition.

Dr. Worrall stated that the PD&E study updates have begun by Greiner on Part A and Glatting, Jackson, Kercher, Anglin, Lopez, Rinehart on Part C.

Ms. Houston said that, as part of the I‑4 Master Plan, FDOT is in the process now of meeting the criteria for a Major Investment Study (MIS), which is one of the new requirements from the Federal Highway Administration. At the last MPO meeting, Chairman Rich and Chairman Morris proposed that the Department look at the northern segment of the Western Beltway as a non‑toll facility and also look at SR 46 as an option at that location. FDOT had their consultants on the I‑4 Master Plan look at what the effects of traffic would be with those two scenarios compared with some other alternatives. FDOT met with the Orlando‑Orange County Expressway Authority, Seminole County Expressway Authority and other agencies earlier this week to go over that in detail with them before the next MPO meeting. At the next MPO meeting, FDOT will report that they have found that the option of the Western Beltway as a non‑toll facility would not significantly decrease traffic on I‑4. FDOT will propose that they continue with the I‑4 Major Investment Study alternatives as they have been proposed and suggest that the MPO look more closely at those two options in their long range plan.

April 26, 1995 95‑073

STATUS OF E‑PASS ADVERTISING

Mr. Ron Pecora said that at the March board meeting the Board authorized the expenditure of funds to create a communications and marketing program in support of the opening of the E‑PASS only lanes on May 1. In the communications and marketing campaign there were two objectives: 1) increase distribution of transponders, and 2) generate applications prior to the opening of the E‑PASS only lanes. The campaign has been in effect for about two weeks. The concept of the campaign is "What are you waiting for? Have a lane of your own." Mr. Pecora explained the elements of the communications and marketing program:

1) Print Advertisement

1/4 page format in the Orlando Sentinel, Orlando Times, Latino International and Orlando Business Journal. The ads will run April 13 through May 6. This advertising will reach approximately 300,000 people.

2) Radio Advertisement

60 second radio spots are running on seven local radio stations as well as metro traffic. This advertising will reach 51.6% of the population between the ages of 25 and 54.

3) Billboard Advertisement

Mr. Pecora showed a sample of the billboard advertisement which is at two locations.

4) Distribution of Applications

On April 21, applications were distributed on the GreeneWay and East‑West Expressway.

5) Signs

Signs were installed at the Holland East and West Toll Plazas informing our customers that E‑PASS only lanes are coming and which lanes they will be.

6) Distribution of Flyers

150,000 flyers were distributed on the GreeneWay and East‑West Expressway.

Mr. Pecora stated that the communications and marketing campaign will end on May 6. The campaign is currently 5% under budget. As a result of the program, the number of transponders issued in the two weeks of the campaign has doubled.

Betty Schwarten, Manager of E‑PASS Services, reported that as of the last board meeting we had issued about 14,500 transponders to about 8,500 accounts. We have issued an additional 3,500 transponders since then. We now have over 10,500 accounts. We have expanded the hours of operation at the Service Center to include Saturdays from 9:00 a.m. to

April 26, 1995 95‑074

1:00 p.m. and are prepared to extend the evening hours if necessary. Ms. Schwarten reported that we will be manning a push cart at the Fashion Square Mall for two weeks where we will be showing the E‑PASS video, passing out brochures and taking applications. Fashion Square Mall has offered this to us at no charge.

Jerry Miller, E‑PASS Accounts Manager, reported on the result of the campaign to reach commercial accounts. In the past several months he has approached over 600 commercial accounts. As a result of that, 111 commercial accounts have been opened with 31 accounts pending. We have distributed 1,300 transponders to commercial accounts. E‑PASS brochure holders have been put in public libraries, tag offices, the Chamber of Commerce, various auto service dealers and malls in order to promote E‑PASS.

PUBLIC COMMENT

There were no comments from the public

OTHER BUSINESS

Chairman Rich requested that a retreat be scheduled with the Board Members to discuss several issues. The Board Members were in agreement. It was decided to schedule a half‑day retreat sometime before July.

ADJOURNMENT

As there was no further business to come before the Authority, the meeting was adjourned at approximately 10:32 a.m.

__________________________________ __________________________________

A. Wayne Rich, Chairman Susan Simon, Assistant Secretary